Volunteer Leader Position Descriptions

National

The chair is responsible for leading AAUW’s board of directors in the board’s oversight of the operations and governance of AAUW. The chair will provide leadership to AAUW as it implements the strategic plan, furthers the organization’s mission, and supports meaningful and sustainable impact in empowering women and girls. There is no financial compensation for service as chair, but reasonable expenses associated with service in this position are reimbursable.

Leadership, Governance and Oversight

  • Preside over all AAUW board and Executive Committee meetings, and set the board’s agenda in consultation with the chief executive officer and the board.
  • Serve as an ambassador for the organization and advocate AAUW’s mission to internal and
    external stakeholders.
  • Execute, with the CEO, legal documents of AAUW, as necessary.
  • Assist the Nominating Committee in recruiting board members and encourage fellow board
    members to assist in the recruitment process.
  • Work closely with the CEO on establishing the organization’s strategic direction and developing and implementing AAUW’s strategic plan.
  • Serve as an ex officio member of all committees except the Nominating Committee and Audit
    Committee.
  • Oversee the process for committee appointments and board liaison committee appointments
    annually.
  • Conduct or facilitate quarterly conference calls with committee and task force chairs
    as needed, provide input to committee and task force chairs on committee and task force
    priorities and operations.
  • Oversee the process for conducting formal board assessments and board meeting evaluations.
  • Oversee the process for hiring and annual evaluation of the chief executive officer.
  • Provide leadership so that board members understand and uphold their fiduciary duties of care, and loyalty and are faithful to and support the organization’s mission.
  • Serve as chair of the AAUW Action Fund and work closely with the AAUW CEO, CFO and other relevant AAUW Action Fund officers in the preparation and presentation of the Action Fund’s annual budget and any other material Action Fund matters to the AAUW Fund board for approval.
  • Works closely with the AAUW CEO, CFO and other relevant AAUW officers and committees in the preparation and presentation to or approval by the board of AAUW annual budgets, audit reports, financial statements, proposed changes to the AAUW bylaws and Public Policy
    Priorities, and other material business decisions requiring board action and any matters
    requiring a vote of the membership.

Fundraising

  • Treat AAUW as a top philanthropic priority by making an annual stretch financial gift based on
    individual capacity.
  • Help ensure 100% board member participation in meeting philanthropic goals by actively
    encouraging annual contributions commensurate with board members’ individual capacity
    Identify, qualify, cultivate, solicit and steward AAUW donors, and promote a culture of
    philanthropy to fellow board members.

Qualifications

  • Previous service on the AAUW board of directors or one of its predecessor corporations.
  • Leadership experience with nonprofit or for-profit boards or volunteer organizations.
  • Demonstrated leadership in organizational and management skills.
  • Experience with development and implementation of organizational strategic plans.
  • Understanding of financial accounting and best practices for nonprofit organizations.
  • Understanding of board governance.

AAUW acknowledges and honors the fundamental value and dignity of all individuals and seeks a diverse membership, workforce, leadership team and board of directors. AAUW affirms there shall be no barriers to full participation in this organization on the basis of gender, race & ethnicity, age, nationality, religion, disability, sexual orientation, sexual identity, geographical location and socioeconomic status.

The board vice chair is responsible for performing the duties of the board chair in all cases where the board chair is unable to serve and assist in any matters as may be delegated by the board chair or the board of directors. The vice chair will provide support to the board chair, board of directors, and AAUW leadership as it implements the strategic plan, furthers the organization’s mission, and supports meaningful and sustainable impact in empowering women and girls. There is no financial compensation for service as vice chair, but reasonable expenses associated with service in this position are reimbursable in accordance with AAUW’s Travel and Meals Policy.

Responsibilities

  • Assume the office of the board chair in the event of a vacancy in that office.
  • Perform the duties of the board chair when the board chair is unable to serve.
  • Assist the board chair in securing participation from the board and members in order to meet
    philanthropic goals.
  • Participate in the development of AAUW’s strategic plan and the board’s oversight of its
    implementation.
  • Oversee board liaison to state president appointments and draft board talking points for state
    president calls.
  • Assist the board chair in establishing special committees and task forces of the board as
    necessary.
  • Treat AAUW as a top philanthropic priority by making an annual stretch financial gift based on
    individual capacity.
  • Help ensure 100% board member participation in meeting philanthropic goals by actively
    encouraging annual contributions commensurate with board members’ individual capacity
    Identify, qualify, cultivate, solicit and steward AAUW donors, and promote a culture of
    philanthropy to fellow board members.
  • Assist in such matters as may be delegated by the board chair or the board of directors

Qualifications

  • Leadership experience with nonprofit or for-profit boards or volunteer organizations.
  • Demonstrated leadership in organizational and management skills.
  • Experience with development and implementation of organizational strategic plans.
  • Understanding of financial accounting and best practices for nonprofit organizations.
  • Understanding of board governance.
  • Ability to organize/adjust time commitment to AAUW as needed to meet organizational needs.

AAUW acknowledges and honors the fundamental value and dignity of all individuals and seeks a diverse membership, workforce, leadership team and board of directors. AAUW affirms there shall be no barriers to full participation in this organization on the basis of gender, race & ethnicity, age, nationality, religion, disability, sexual orientation, sexual identity, geographical location and socioeconomic status.

The finance vice chair serves as the treasurer of AAUW, chair of the Finance Committee, and chair of the Investment Committee. There is no financial compensation for service as finance vice chair, but reasonable expenses associated with service in this position are reimbursable in accordance with AAUW’s Travel and Meals Policy.

Responsibilities

  • Manage, with the Finance Committee, the board’s review and action related to the board’s
    financial responsibilities.
  • Manage, with the Investment Committee, the board’s review and action related to the board’s
    oversight of AAUW’s long-term funds and investment advisors.
  • Work with the CEO, CFO and as appropriate other senior leadership to ensure that appropriate financial reports are made available to the board on a regular and timely basis.
  • Monitor and keep the board informed of the flow of AAUW funds and financial health of the
    organization.
  • Participate actively with the CEO and CFO, and as appropriate the board chair, in the
    development of the AAUW budget and AAUW Action Fund budget annually and presentation of the budgets to the appropriate board for approval.
  • Serve as custodian of the title deeds, business papers, and the bonds and other securities
    belonging to the AAUW, with the approval of the board of directors.
  • With approval of the board of directors, make special arrangements with a recognized financial institution(s) regarding investments in securities and their safekeeping
    Oversee the organization’s annual 990 filing. Provide financial advice to states and branches on request and assist with state and branch 990 questions and issues.
  • Perform the duties of board chair in cases in which the board chair and vice chair are unable to serve.
  • Treat AAUW as a top philanthropic priority by making an annual stretch financial gift based on individual capacity.
  • Help ensure 100% board member participation in meeting philanthropic goals by actively encouraging annual contributions commensurate with board members’ individual capacity
    Identify, qualify, cultivate, solicit and steward AAUW donors, and promote a culture of philanthropy to fellow board members.
  • Assist in such matters as may be delegated by the board chair or the board of directors

Qualifications

  • Prior service as financial officer of a nonprofit or for-profit organization.
  • Understanding of the necessity for ensuring the integrity of financial controls and reporting.
  • Understanding of financial accounting and best practices for nonprofit organizations.
  • Competence in understanding financial markets and their application to nonprofit organizations.
  • Knowledge of the financial regulatory environment.
  • Ability to understand and explain detailed financial statements.
  • Experience with organizational strategic planning.
  • Ability to organize/adjust time commitment to AAUW as needed to meet organizational need.

AAUW acknowledges and honors the fundamental value and dignity of all individuals and seeks a diverse membership, workforce, leadership team and board of directors. AAUW affirms there shall be no barriers to full participation in this organization on the basis of gender, race & ethnicity, age, nationality, religion, disability, sexual orientation, sexual identity, geographical location and socioeconomic status.

The board secretary is responsible for the records of all board actions, including overseeing the taking of minutes of AAUW board of directors and Executive Committee meetings and assists the chair and board of directors with governance matters including the establishment of corporate governance procedures and processes to facilitate the smooth and efficient operation of the board and its committees. The board secretary works closely with the AAUW corporate secretary who has responsibility for certification of board actions and is the corporate officer responsible for maintenance of AAUW’s official records and other record keeping actions required by law. There is no financial compensation for service as board secretary, but reasonable expenses associated with service in this position are reimbursable in accordance with AAUW’s Travel and Meals Policy.

Responsibilities

  • Provide advice and counsel on corporate governance matters to the board chair, CEO and others as appropriate to facilitate smooth and efficient operation of the board and its committees.
  • Coordinate creation and approval of draft minutes of the AAUW board and Executive Committee to be submitted to the board and Executive Committee for approval.
  • Oversee the process for board e-votes between meetings.
  • Supervise the voting process, including board elections and changes to AAUW’s bylaws, Public Policy Priorities, and any other business before the membership for a vote.
  • Monitor board candidates’ activities to ensure compliance with policy and procedures and serve as a resource throughout the election process.
  • Works with the CEO and other staff, as appropriate, to ensure that AAUW’s bylaws and policies are maintained in permanent and accessible files as well as reviewed and updated as
    appropriate.
  • Serve as consultant and board liaison to the AAUW Governance Committee.
  • Review board member and officer fiduciary responsibilities with board annually.
  • Assist in board orientation training.
  • Treat AAUW as a top philanthropic priority by making an annual stretch financial gift based on
    individual capacity.
  • Help ensure 100% board member participation in meeting philanthropic goals by actively
    encouraging annual contributions commensurate with board members’ individual capacity
    Identify, qualify, cultivate, solicit and steward AAUW donors, and promote a culture of
    philanthropy to fellow board members.
  • Assist in such matters as may be delegated by the board chair or board of directors.

Qualifications

  • Previous experience on a nonprofit or for-profit board and volunteer organization.
  • Knowledge and understanding of statutes and federal regulations relating to nonprofit
    organizations.
  • Knowledge and understanding of nonprofit board governance and best practices.
  • Experience with development and implementation of organizational strategic plans.
  • Ability to organize/adjust time commitment to AAUW as needed to meet organizational needs
    Information on board responsibilities, expectations of board members, and how and when to apply to the board.

AAUW acknowledges and honors the fundamental value and dignity of all individuals and seeks a diverse membership, workforce, leadership team and board of directors. AAUW affirms there shall be no barriers to full participation in this organization on the basis of gender, race & ethnicity, age, nationality, religion, disability, sexual orientation, sexual identity, geographical location and socioeconomic status.

State

The state president/administrator develops, implements, and oversees all AAUW activities in the state; conducts the business of AAUW in the state; and serves as the primary AAUW liaison to the state, region, national office, and external communities.

Responsibilities to Your State

  • Convene a state board of directors to plan, implement, and monitor AAUW activities in your state.
  • Communicate your vision for the state, commitment, and expectations to the board and state and branch leaders.
  • Work with the board to evaluate previous state efforts and develop a state strategic plan that supports AAUW’s current priorities.
  • Support board officers in carrying out the strategic plan and achieving its measurable goals and objectives, including but not limited to membership recruitment and retention, public policy and voter education, diversity, AAUW Legal Advocacy Fund initiatives, fellowships and grants, and leadership programs.
  • Encourage collaboration and teamwork, link membership development to all programming, and weave diversity into all that you do.
  • Participate on state coalitions that advance AAUW’s mission.
    Carry out AAUW business through the state board, state conventions, regional conferences, and the national convention, in accordance with state and AAUW bylaws.
  • Serve as AAUW’s state spokesperson internally and externally.
  • Review and monitor the state’s fiscal health and sign off on expenditures as appropriate.

Responsibilities to Branches in Your State

Establish a communications schedule with branch presidents. Regular contact helps ensure that local efforts are consistent with AAUW’s mission and goals. Share successful branch programs among branches.

Responsibilities to AAUW

Encourage the state board and branches to support national initiatives and programs. Keep AAUW informed of activities in your state. Support AAUW’s leadership development efforts by nominating members in your state for national leadership positions.

Leadership Skills Helpful to the Position

A good candidate will be skilled at planning and goal setting, program planning and development, communications, team building, coalition building, mentoring, public speaking, orientation, training, consensus building, intercultural sensitivity and understanding, dealing with the media, and fundraising.

Time Commitments

Along with the time necessary to accomplish the above responsibilities, this position requires time to serve on the state board of directors and other committees as assigned. Attendance at state conventions and board meetings is required.

The state finance officer oversees the fiscal operations of the state organization.

Overall Responsibilities

  • Open and maintain state checking and/or savings accounts and establish authorized check signers for your state. Affiliates must use their own IRS-assigned Tax Identification Number (TIN) on all bank accounts.
  • Work with your finance officer — and local affiliate membership vice president if applicable — to make sure all membership fees are submitted, including filing the necessary forms with the AAUW national office.
  • Process and submit AAUW and AAUW Action Fund contributions in compliance with proper financial accounting procedures, IRS regulations and AAUW.
  • Work with your state board to evaluate the financial health and stability of your state’s finances, develop a budget that supports your state’s programs and activities, and support a state financial review process.
  • Prepare a financial statement that includes an analysis of actual performance against the budget at least once per quarter.
  • Be aware of relevant federal and state charitable tax issues and legal liabilities.
  • File IRS Form 990-N (gross receipts $50,000 or less), 990-EZ (gross receipts under $200,000), or 990 based on gross annual receipts and total asset thresholds.
  • Protect the assets of the state by securing adequate insurance coverage and implementing internal controls and procedures.
  • Retain in good order all financial statements, IRS forms and correspondence, sales and use tax certificates, tax determination letters, paid checks, deposits, contracts, and other financial supporting documents consistent with best practices and state laws.

Responsibilities to Affiliates in Your State

  • Provide support and technical assistance to finance officers as needed.
  • Review and maintain state copies of dues, fees, membership, and contribution reports.
    Responsibilities to AAUW National Office.
  • Work with other officers in your state to ensure that all dues and fees, due and fee reports, and contributions and contribution reports are submitted and filed with the national office according to established procedures and time lines.
  • Ensure that your state complies with all federal and state charitable tax laws and procedures and generally accepted accounting principles and practices.
  • Ensure that all federal and state authorities and the AAUW national office have the correct contact information for your state.

Time Commitment

In addition to the above responsibilities, the finance officer also serves on the state board of directors and other committees as assigned.

The state college/university (C/U) relations chair serves as the link between AAUW and the higher education community to recruit and retain AAUW C/U members in her or his state and to increase AAUW’s visibility on campuses.

Responsibilities of Each Member of the State Board

  • Align the strategic direction of AAUW entities in your state with each other and with AAUW national Identify and connect branches with resources, opportunities, and training that will empower branches to meet their goals most effectively.
  • Create and maintain structures that facilitate interbranch and branch-to-state communication and collaboration.

Specific Responsibilities

Responsibilities to Your State
  • Develop an annual action plan and budget that includes specific, measurable goals as well as C/U member recruitment and engagement priorities.
  • Ensure that C/U membership priorities are integrated throughout your state’s strategic plan
    Work with other state officers and committees to integrate C/U relationships with other state priorities, including state conventions and promoting diversity and membership growth.
  • Report on state membership statistics and trends as requested.
  • Disseminate C/U member program information and updates to your state board, branches, and the broader community.
  • Share successful practices and updates from branch C/U chairs with the state board.
  • Coordinate plans with other state officers to help transition student associates into other membership categories, including branch membership.
Responsibilities to Branches in Your State
  • Encourage the appointment of branch C/U chairs who will advise on recruiting strategies.
  • Maintain regular communication with branch C/U chairs and support their C/U outreach efforts through motivation, encouragement, technical assistance, resource sharing, and strategy development. (In the absence of a branch C/U chair, maintain contact with the membership vice president and/or president.)
  • Encourage the exchange of ideas and effective tactics among branch C/U chairs in your state
    Responsibilities to AAUW and the National C/U Committee.
  • Keep AAUW updated on branch and state C/U outreach activities.
  • Inform the C/U staff liaison of recruitment efforts, trends, activities and issues important to women on campuses in your state.
  • Respond to biannual outreach calls from the national C/U committee.
Leadership Skills Helpful to the Position

A good candidate will be skilled at goal setting, program development, and communication as well as team and coalition building. Candidates should also have a passion for college student development and community outreach.

Time Commitment
Approximate time required for this position is 15 hours per month. Attendance at state board meetings and state conventions is required.

The state fund chair oversees efforts to maximize the impact of strategic philanthropic development and donor stewardship to ensure sustainability of AAUW’s programs.

Responsibilities of Each Member of the State Board

  • Align strategic direction of AAUW entities in your state with each other and AAUW national
    Identify and connect branches with resources, opportunities, and training that will empower branches to meet their goals most effectively.
  • Create and maintain structures that facilitate interbranch and branch-to-state communication and collaboration.

Specific Responsibilities of the State Fund Chair

Responsibilities to Your State
  • Be knowledgeable of the AAUW national fundraising and scholarship policies (AAUW Policies 501, 502 and 600) and their impact on AAUW affiliates.
  • Ensure the state complies with AAUW national fundraising policies and IRS regulations and submits state donations in a timely manner.
  • Honoring donor intent, inspire members to underwrite AAUW and its programs through (preferably undesignated) gifts.
  • Participate in fundraising trainings such as AAUW webinars, AAUW workshops, or opportunities provided by other professional outlets.
  • Work with other state officers and committees to integrate fundraising with state priorities.
  • Celebrate successful fundraising and its impact through recognition at state conferences and in state publications.
  • Distribute confidential AAUW quarterly donation reports to each branch in a timely manner; report discrepancies noted by the branches.
  • Share successful fundraising ideas with the AAUW Fundraising Committee.
Responsibilities to Branches in Your State
  • Maintain contact with branch fund chairs and support their fundraising development efforts through regular communication, motivation, technical assistance, and fundraising training at state and regional conferences.
  • Encourage dialogue about policy compliance in fundraising efforts and disbursements
    Responsibilities to AAUW.
  • Adhere to all AAUW fundraising and scholarship policies and educate yourself on the current AAUW Bylaws; encourage branches to do the same.
  • Contact AAUW about member concerns or questions related to fundraising efforts or disbursement.
  • Submit donations in a timely manner using the AAUW Contribution Report Form.
  • Lead by example: Be an AAUW donor.
Leadership Skills Helpful to the Position

Experience in planning and goal setting, communications, marketing, team building, consensus building, formal or informal fundraising, and leadership development is helpful to the position.

Time Commitments

Approximate time required for this position is 10–15 hours per month. Attendance at state board meetings and conventions is required.

The state diversity and inclusion chair (SDIC) develops, implements, and monitors programs and activities that promote diversity and inclusion at the AAUW state level. The person in this position values, considers and advocates for solutions that meet the needs of all.

Responsibilities of Each Member of the State Board

  • Align strategic direction of AAUW affiliates in your state with each other and with AAUW national.
  • Identify and connect branches with resources, opportunities, and training that will empower branches to meet their goals most effectively.
  • Create and maintain structures that facilitate interbranch and branch-to-state communication and collaboration.

Specific Responsibilities

Responsibilities to Your State
  • Initiate actions to foster an open and inclusive environment.
  • Serve as the “go-to” person for inclusion issues that must be addressed by the state.
  • Use the AAUW Diversity and Inclusion Tool Kit to develop a broadly inclusive, diverse, and welcoming membership, culture and climate.
  • Develop programs to attract and retain a diverse membership for the state; the programs may be developed in conjunction with the program vice president or other appropriate AAUW leaders.
  • When introducing diversity and inclusion initiatives, consider the unique needs of the state and coordinate with board members to achieve goals and objectives.
  • Coordinate the purchase or preparation of appropriate training and other materials as needed in order to support diversity and inclusion initiatives.
  • Update programming and related activities to ensure that they remain relevant to changing trends in diversity and inclusion.
  • Evaluate the effectiveness of diversity and inclusion initiatives and make recommendations for future programs and activities.
  • Seek to include diversity at all levels of the organization, specifically at state meetings and conventions.
Responsibilities to Branches in Your State
  • Provide guidance to assist branches in Initiating actions to foster an open and inclusive environment.
  • Provide guidance to branches in helping serve as the “go-to” person for inclusion issues that must be addressed by the branch.
  • Develop sessions to educate members and leaders on how to recognize, consider, accommodate, value, appreciate and advocate for individual differences.
  • Educate members on how differences in race, gender, national origin, ethnicity, marital status, sexual orientation, gender identity and physical disability can be incorporated to strengthen the overall branch.
  • Maintain contact with others in the community whose knowledge and experience could assist the branch in enhancing its diversity and inclusion focus.
Responsibilities to AAUW
  • Foster and continuously monitor the culture and climate for membership growth at all levels in ways that explicitly celebrate inclusiveness and diversity.
  • Maintain contact with AAUW national, particularly in regard to diversity and inclusion tools and outreach efforts; comply with all reporting requirements.
  • Commit the requisite number of hours to the position in order to accomplish the above duties and responsibilities.
  • Actively attend and participate in board and membership meetings and other activities, as needed.
Leadership Skills Helpful to the Position

A good candidate will have experience working in or volunteering in a diversity and inclusion capacity or on tasks that have required implementing diversity and inclusion programs in the past. The following skills are also recommended:

  • Internal and external communication skills, including language monitoring in all media, especially social media.
  • Cross-cultural awareness, including an understanding that each AAUW affiliate fosters its own culture, climate and identity.
  • Leadership and managerial abilities.
  • Skill in marketing and coalition building.
  • Knowledge of AAUW’s history and mission.
Time Commitment

Approximate time required for this position is 10 hours per month. Attendance at state board meeting and conventions is required.

Branch

According to the AAUW Bylaws, affiliates such as state organizations and branches, are required to have only two officers: president and finance chair. The president/administrator conducts the business of AAUW and develops, implements and oversees AAUW activities within the affiliate and community.

Responsibilities

  • Know and adhere to the branch bylaws, policies and procedures.
  • Convene a board of directors to plan and implement activities that advance AAUW priorities and issues while engaging members, supporters and community friends.
  • Facilitate collegial board and branch decision-making regarding goals, expectations and use of resources.
  • Develop a strategic plan with measurable goals and objectives that might include membership recruitment and retention, program activity, public policy, diversity, leadership development and AAUW Fund initiatives.
  • Encourage collaboration and teamwork; incorporate membership development, public policy advocacy, and fundraising into branch programs.
  • Commit to diversity in all that you do; seek opportunities for inclusion of individuals and groups
    Participate in community collaborations that advance AAUW’s mission.
  • Seek and maintain collaborative relationships with local colleges/universities and students.
  • Represent your branch within your community and state.
  • Review and monitor fiscal health and sign off on expenditures as appropriate.
  • Encourage participation in AAUW’s leadership training and resources.

Responsibilities to Your State

  • Maintain regular contact with the state president and keep them informed of branch activities
    Know and adhere to state bylaws, policies and procedures.

Responsibilities to AAUW

  • Encourage members to support national initiatives and programs.
  • Adhere to all AAUW policies and procedures through compliance with the AAUW Bylaws, affiliate agreement, and fundraising guidelines (AAUW Policy 501).
  • Support AAUW’s leadership development efforts by nominating branch members for national and state leadership positions.

Leadership Skills Helpful to the Position

An effective leader is willing to learn and practice skills in strategic planning and goal setting, meeting facilitation and team building, public speaking and communications. A leader is able to recognize and employ the talents of others; to inspire collaborative work toward common goals; to mentor and encourage; and to be empathetic, reassuring and decisive.

Time Commitment

An effective leader uses their time wisely by planning ahead and delegating responsibilities. Branch and board meetings require time to facilitate, which can be done through use of different media. Branch leaders should attend state conventions and conferences.

The branch fund chair oversees efforts to maximize the impact of strategic philanthropic development and donor stewardship to ensure sustainability of AAUW’s programs.

Responsibilities of Each Member of the Branch Board

  • Take an active and collaborative role in leading the branch to plan and implement AAUW activities.
  • Align branch activities with state and national AAUW priorities.
  • Actively recruit new members and engage existing members in activities.

Specific Responsibilities of the Branch Fund Chair

Responsibilities to Your Branch
  • Be knowledgeable of the AAUW national fundraising and scholarship policies (AAUW Policies 501, 502, and 600) and ensure the branch complies with AAUW national policies and IRS regulations.
  • Be knowledgeable about AAUW programs that can help meet fundraising goals
    Honoring donor intent, inspire members to underwrite AAUW and its programs through (preferably undesignated) gifts.
  • Ensure member donations are submitted in a timely manner.
  • Work with other branch officers and committees to integrate fundraising with other priorities
    Participate in fundraising trainings such as AAUW webinars, AAUW workshops, or opportunities provided by other professional outlets.
  • Celebrate successful fundraising and its impact by thanking and recognizing donors through branch publications, at branch meetings, and with personal thank-yous.
  • Review AAUW quarterly branch donation reports and report any discrepancies to the state fund chair.
Responsibilities to AAUW
  • Be familiar with and adhere to all AAUW fundraising and scholarship policies, AAUW Bylaws, and IRS regulations.
  • Help members understand the vital relationship between AAUW programs and donor funding.
  • Dialogue with AAUW about member concerns or questions related to fundraising efforts or disbursement.
  • Submit donations in a timely manner using the AAUW Contribution Report Form.
  • Lead by example: Be an AAUW donor.
Responsibilities to Your State
  • Celebrate successful fundraising and its impact.
  • Share successful fundraising ideas.
Leadership Skills Helpful to the Position

Experience in planning and goal setting, communications, marketing, team building, consensus building, formal or informal fundraising, and leadership development is helpful to the position.

Time Commitments

Approximate time required for this position is two to five hours per month. Attendance at state conventions is encouraged.

The branch diversity and inclusion chair (BDIC) develops, implements, and monitors programs and activities that promote diversity and inclusion at the AAUW branch level.

Responsibilities of Each Member of the Branch Board

  • Align branch activities with state and national AAUW priorities.
  • Take an active and collaborative role in leading the branch to plan and implement AAUW activities.
  • Actively recruit new members and engage existing members in activities.

Specific Responsibilities of the Branch Diversity and Inclusion Chair

Responsibilities to Your Branch
  • Initiate actions to foster an open and inclusive environment.
  • Serve as the “go-to” person for inclusion issues that must be addressed by the branch.
  • Develop a broadly inclusive, diverse, and welcoming membership culture.
  • Work with the branch president and board to create and implement a diversity and inclusion plan.
  • Serve as a branch spokesperson on diversity and inclusion.
  • Encourage collaboration and serve as a liaison with other community groups and diversity coalitions whose missions reflect AAUW priorities.
  • Monitor the growth of diversity in membership and recruitment.
  • Attend AAUW-sponsored webinars and meetings about diversity and inclusion.
Responsibilities to Your State
  • Maintain regular contact with the state diversity and inclusion chair and report on efforts.
  • Share successful diversity and inclusion strategies with the state diversity and inclusion chair and with other branches.
Leadership Skills Helpful to the Position

A good candidate will have experience working in or volunteering in a diversity and inclusion capacity or on tasks that have required implementing diversity and inclusion programs in the past. The following skills are also recommended:

  • Internal and external communication skills, including language monitoring in all media, especially social media.
  • Cross-cultural awareness, including an understanding that each AAUW affiliate fosters its own culture.
  • Leadership and managerial abilities.
  • Skill in marketing and coalition building.
  • Knowledge of AAUW’s history and mission.
Time Commitment

Approximate time required for this position is six hours per month. Attendance at state conventions is strongly encouraged.

The science, technology, engineering and math (STEM) chair serves on an AAUW branch board. The purpose of the role is to champion women’s representation in STEM by encouraging women and girls to pursue these educational and career fields. Chairs are expected to initiate and participate in local STEM events and be effective communicators for AAUW’s STEM research and programmatic efforts.

Responsibilities of Each Member of the Branch Board

  • Take an active and collaborative role in leading the branch to plan and implement AAUW activities.
  • Align branch activities with state and national AAUW priorities.
  • Actively recruit new members and engage existing members in activities.

Specific Responsibilities of the Branch STEM Chair

Responsibilities to Your Branch
  • Develop an action plan for STEM education outreach and events that includes specific, measurable goals.
  • Ensure that STEM education outreach and events are included in the state or branch budget.
  • Serve on AAUW Tech Trek or AAUW Tech Savvy committees, if applicable, and volunteer at AAUW STEM events.
  • Attend local STEM conferences, distribute information about AAUW programs and research, network with local STEM-focused groups, and explore other opportunities to collaborate at the local level.
  • Speak to community groups about AAUW research and STEM programs.
  • Encourage branch and state organizations to promote local STEM events on national social media outlets by tagging and sharing with the AAUW Facebook page and Twitter feed.
  • Bring successful STEM branch events to the attention of the AAUW national office.
  • Publicize AAUW STEM activities at your state convention.
  • Familiarize yourself with AAUW STEM educational programs and materials and be prepared to discuss the benefits of STEM engagement with branch and state organizations and community members.
Responsibilities to Your State
  • Establish a communication schedule with other STEM chairs in your state; regular contact will help support branch efforts and ensure that branch programs stay on track.
  • Assist AAUW branches in implementing STEM events as a leader volunteer.
  • Publicize successful STEM events via state and national social media.
Leadership Skills Helpful to the Position

A good candidate will be skilled in planning and goal setting, program planning and development, communications, team building, coalition building, public speaking, thinking outside the box, and consensus building. Candidates should also have a passion for STEM education and equity for women and girls.

Time Commitment

Approximate time required for this position will differ with each state. Attendance at state conventions and the AAUW National Convention is encouraged.

The local affiliate finance officer (applies to branches, chapters, etc.) oversees the fiscal operations of the affiliate.

Overall Responsibilities

  • Open and maintain bank accounts for checking and/or savings and establish authorized check signers for your local affiliate. Each affiliate must use its own IRS-assigned Tax Identification Number (TIN) on all bank accounts.
  • Work with your membership volunteer to secure membership renewals, and process dues and fees, and file the necessary forms with your state (if applicable) and the AAUW national office.
  • Work with your board to evaluate the financial health and stability of your finances, develop a budget that supports the programs and activities of your group, and support a financial review process.
  • Prepare monthly financial statements and include analysis of actual performance against budget.
  • Be aware of relevant federal and state charitable tax issues and legal liabilities.
  • Process and submit AAUW and AAUW Action Fund in compliance with proper financial accounting procedures, IRS regulations, and AAUW procedures.
  • File IRS Form 990-N (gross receipts $50,000 or less), 990-EZ (gross receipts under $200,000) or 990 based on gross annual receipts and total asset thresholds.
  • Protect the assets of the group by securing adequate insurance coverage and implementing internal accounting controls and procedures.
  • Communicate with AAUW’s finance department about listing your affiliate in the AAUW Group Exemption Letter.
  • Retain in good order all financial statements, IRS forms and correspondence, sales and use tax certificates, tax determination letters, paid checks, deposits, contracts, and other financial supporting documents consistent with best practices and state laws.
  • Adhere to all local, state, and federal charitable tax laws and generally accepted accounting principles and practices.

Responsibilities to Your State (applies to AAUW branches)

  • Submit copies of all dues, fees and contributions reports to your state finance officer in accordance with established policies, procedures and time lines.

Responsibilities to AAUW National Office

  • Work with other officers in your group to ensure that all dues, fees, and contribution reports are submitted and filed with the national office according to established procedures and time lines.
  • Review all dues, fees, contributions and membership reports sent to the national office and alert staff of any discrepancies with your records.
  • Ensure that all federal and state authorities and the AAUW national office have the correct contact information for your affiliate.
  • Reply promptly to requests for 990-N information.

Time Commitment

In addition to the above responsibilities, the finance officer may serve on the local affiliate board of directors and other committees as assigned.

Please direct membership inquiries to connect@aauw.org.