Leaders from every AAUW branch and state must sign an affiliate agreement. Here’s the information you need to complete that task.
In 2009, AAUW was recognized as a tax-exempt nonprofit organization under section 501(c)(3) of the Internal Revenue Code. Our structure also includes a small 501(c)(4) entity (AAUW Action Fund) that houses our Lobby Corps and get-out-the-vote activities.
Because of these changes, in order to meet IRS requirements, all AAUW branches and states must sign one of the below AAUW affiliate agreements. The completion of an affiliate agreement is a one-time reporting task, unless or until your status changes. Branches that have not returned their affiliate agreements will be contacted by the AAUW national office. To return an affiliate agreement, please email firstname.lastname@example.org and send the information via certified mail to:
American Association of University Women
1310 L St. NW, Suite 1000
Washington, DC 20005
Attn: Membership/Connect2AAUW Department
AAUW 501C3 AFFILIATE AGREEMENT
AAUW 501C4 AFFILIATE AGREEMENT
Without exception, every national membership organization that has local affiliates requires affiliates to sign one or more documents that are the functional equivalent of the Affiliate Agreement. Read more about the relationship AAUW has to its states, branches and other affiliated entities that use the AAUW name, and the necessity for AAUW and its affiliates to execute a written agreement that delineates the rights and duties of all parties (an “Affiliate Agreement”).
Each AAUW-affiliated entity should include in the affiliate agreement the employer identification number (EIN) received from the IRS after the affiliate was officially formed. If you do not know the status of the EIN for your AAUW affiliate, contact email@example.com.
Next Steps for Affiliates
Newly formed affiliates have six months after receiving the recognition letter from AAUW to submit bylaws to the AAUW National office. Each affiliate’s bylaws must contain AAUW’s model bylaws, which must be inserted into the affiliate bylaws exactly as written by AAUW with no additions or deletions made to the mandated model. The national AAUW Bylaws are updated every two years, so affiliates must update their bylaws to conform to national bylaws and resubmit them to the AAUW national office.
The membership year for AAUW affiliates runs from July 1 to June 30. After March 15, affiliates are encouraged to focus on collecting membership dues for the next fiscal year. Membership dues should be submitted to the AAUW national office by July 1 to keep affiliate members’ benefits from being interrupted. Membership dues may be submitted through various methods. Non-payment of dues will result in termination of national and affiliate membership benefits, effective October 31.
Each year affiliate presidents and administrators are required to report officers for the new fiscal year before June 30. Even if the current officers are staying on, the AAUW national office must be notified. The AAUW Bylaws require each affiliate to have a president/administrator and a financial officer. Branch officers and state officers forms can be located in the Membership Services Database. Affiliates that hold elections after the June 30 deadline will understandably have to delay reporting their officers.