AAUW National Election FAQ

2019 AAUW national election mark

Get answers to some of the most frequently asked questions about the 2019 AAUW National Election.

Who are the candidates for election to the AAUW Board of Directors?

Information on each candidates for election to the AAUW Board of Directors can be found here. You may interact with the candidates to ask the candidates questions or start a conversation by using the ‘Join the discussion’ function on each candidate’s page.  A few tips:

  • You must be logged in to submit a question or comment.
  • Scroll through the questions and/or comments that have already been posted, if any. Then type your question or comment in the ‘Join the discussion…’ box.
  • Click ‘Post Comment’.

You can comment on questions or other comments by clicking ‘Reply’ to their submission or clicking on the thumbs up or thumbs down to indicate your preference on the proposal. You can also choose to receive an email when someone comments on a particular proposal by using the ‘Manage subscription’ function.

What is Manage subscription?

This tool provides a way for members to monitor comments. You have two options. By choosing ‘Notify of new comments’ and then clicking ‘Subscribe,’ you will receive an email notification each time a new question or comment is made to that page.
By choosing ‘Notify of new replies to my comments’ and then clicking ‘Subscribe,’ you will receive an email notification each time a new comment is made to your question or comment only.

When and how can I vote?

All voting will take place online in spring 2019 unless a member sends a specific request to AAUW for a paper ballot. All members without an email address on file with AAUW national will receive a voter guide and paper ballot by mail.

Vote Online: Online voting is encouraged because it is fast, easy, secure — and green! Online voting is open April 1, 2019 and available through 6 p.m. ET, May 14, 2019. To vote online, you must use your member number and a PIN number, which will be e-mailed to members before voting begins. The PIN and voter guide will also be mailed to members without an email address on file with AAUW national.
Many branches organize a voting day and bring laptop computers to a branch meeting where all who want to vote online can do so using their own member numbers and can receive assistance from other members if desired.

Paper Ballot: Paper ballots must be requested from AAUW between April 1 and April 12, 2019. All paper ballots mailed to AAUW must be postmarked by 11:59 p.m., April 26, 2019. Paper ballots postmarked after that date will not be counted. To request a paper ballot, e-mail your name, address, and member number to connect@aauw.org or call 800.326.2289.

Who is an eligible voter?

As per AAUW bylaws, eligible voters are all individual members of AAUW, including life members, who have paid their full national dues by 9 p.m. EDT, March 31, 2019.

What constitutes a quorum for a vote to be valid?

The AAUW bylaws require that submitted ballots equal in number to at least five percent of the votes entitled to be cast by members is the quorum required for a vote to be counted.

How are votes being counted?

Online votes are entered directly in an AAUW voting database and are counted automatically. Paper ballots are scanned and also entered directly into the AAUW voting database without human interaction and are counted automatically. Paper ballots postmarked after 11:59 p.m. on April 26, 2019, will not be scanned or counted. Online ballots submitted before 6 p.m. ET on Tuesday, May 14, 2019, will be counted.

Can I change my vote after I’ve submitted my ballot?

As is best practice in voting processes, the first submitted ballot is considered final. There are no changes, and any subsequent ballot submissions will be rejected.

How will I know if my vote is counted?

After you submit your online ballot, a printable confirmation message will appear on the screen and you can print it out as confirmation of your vote. No confirmation process is available for paper ballot voting.

What security measures are in place to protect my identity when voting online and to prevent people from voting twice?

Your member ID number and the assigned voting PIN are required to submit a ballot whether online or by mail. PINs will be e-mailed to members before voting begins and will also be sent with the voter guide to members without email addresses on file with AAUW national. A member’s online or paper ballot is uniquely tied to the member’s ID and to the assigned PIN number. Only the first ballot submitted by an individual will be counted.

Is this voting method consistent with our policies and Robert’s Rules of Order Newly Revised?

Yes. The online methods for proposing and discussing bylaws amendments and resolutions meet the requirements of both the bylaws and AAUW Voting Policy. These methods provide a structure so that everyone can be heard, which is required by our parliamentary authority, Robert’s Rules of Order Newly Revised.

General

What are the key dates for the 2019 vote?

Late March 2019 Voter PIN mailed to members who have requested the Spring AAUW Outlook; final slate of bylaws proposals and resolutions published in the Spring AAUW Outlook
March 31, 2019 Deadline to join or renew membership for eligibility to vote; must be received by 9 p.m. ET
April 1, 2019 Voter PINs emailed to members; voting begins online and paper ballots may be requested
April 12, 2019 Deadline for AAUW to receive request for paper ballot
April 26, 2019 Deadline for mailing paper ballot; ballots must be postmarked by 11:59 p.m. to be counted
May 14, 2019 Online voting ends at 6 p.m. ET
May 15, 2019 Election results announced online

What do we do for members who don’t have Internet access?

The voter guide will be emailed to all members without email addresses on file with AAUW national. The voter guide will contain information describing the key events and timeline. It will also include the candidates for election to the board of directors and the changes to the Public Policy Priorities that have been approved for ballot by the AAUW Board of Directors.

All members are encouraged to vote online, because it is fast, easy, secure — and green! Many branches organize a voting day and bring laptop computers to a branch meeting where all who want to vote online can do so using their own member numbers and can receive assistance from other members if it is desired.

Members may request to have a paper ballot mailed to them between April 1, 2019 and April 12, 2019. No paper ballots will issued after that date. Ballots must be postmarked by 11:50 pm ET on April 26, 2019 to count. To request a paper ballot, call 800.326.2289 or email your name, address, and member number to connect@aauw.org.