AAUW Board Position Description

Board Secretary

 

AAUW’s mission is to advance gender equity for women and girls through research, education, and advocacy. For more information, please visit www.aauw.org.

Position Summary

The board secretary is responsible for the records of all board actions, including overseeing the taking of
minutes of AAUW board of directors and Executive Committee meetings and assists the chair and board
of directors with governance matters including the establishment of corporate governance procedures
and processes to facilitate the smooth and efficient operation of the board and its committees. The
board secretary works closely with the AAUW corporate secretary who has responsibility for
certification of board actions and is the corporate officer responsible for maintenance of AAUW’s official
records and other record keeping actions required by law. There is no financial compensation for
service as board secretary, but reasonable expenses associated with service in this position are
reimbursable in accordance with AAUW’s Travel and Meals Policy.

Responsibilities

  • Provide advice and counsel on corporate governance matters to the board chair, CEO and others
    as appropriate to facilitate smooth and efficient operation of the board and its committees
  • Coordinate creation and approval of draft minutes of the AAUW board and Executiv Committee to be submitted to the board and Executive Committee for approval
  • Oversee the process for board e-votes between meetings
  • Supervise the voting process, including board elections and changes to AAUW’s bylaws, Public Policy Priorities, and any other business before the membership for a vote
  • Monitor board candidates’ activities to ensure compliance with policy and procedures and serve
    as a resource throughout the election process
  • Works with the CEO and other staff, as appropriate, to ensure that AAUW’s bylaws and policies
    are maintained in permanent and accessible files as well as reviewed and updated as
    appropriate
  • Serve as consultant and board liaison to the AAUW Governance Committee
  • Review board member and officer fiduciary responsibilities with board annually
  • Assist in board orientation training
  • Treat AAUW as a top philanthropic priority by making an annual stretch financial gift based on
    individual capacity
  • Help ensure 100% board member participation in meeting philanthropic goals by actively
    encouraging annual contributions commensurate with board members’ individual capacity
  • Identify, qualify, cultivate, solicit and steward AAUW donors, and promote a culture of
    philanthropy to fellow board members
  • Assist in such matters as may be delegated by the board chair or board of directors

Qualifications

  • Previous experience on a nonprofit or for-profit board and volunteer organization
  • Knowledge and understanding of statutes and federal regulations relating to nonprofit
    organizations
  • Knowledge and understanding of nonprofit board governance and best practices
  • Experience with development and implementation of organizational strategic plans
  • Ability to organize/adjust time commitment to AAUW as needed to meet organizational needs

Information on board responsibilities, expectations of board members, and how and when to apply to
the board can be found at https://www.aauw.org/resource/national-state-and-branch-leadershippositions/.

AAUW acknowledges and honors the fundamental value and dignity of all individuals and seeks a
diverse membership, workforce, leadership team and board of directors. AAUW affirms there shall be
no barriers to full participation in this organization on the basis of gender, race & ethnicity, age,
nationality, religion, disability, sexual orientation, sexual identity, geographical location, and socioeconomic status.

Updated> March 2019

 


Related

AAUW Bylaws

Governance history, policies, and procedures for managing the organization and conducting AAUW’s affairs.

National, State, and Branch Leadership Positions

Understand the responsibilities of all AAUW board members and volunteer leaders.

AAUW Board of Directors

Directory of leaders responsible for the governance of our 501(c)(3) nonprofit corporation.