How to Create an AAUW Affiliate

 

We are thrilled that you are interested in starting a new local AAUW community, known as an affiliate*, in your area! This is your chance to make an impact through mission-based programming in your community, join a grassroots movement led by local affiliates and campuses, and lift up women’s voices worldwide.

*“Affiliate” describes AAUW branches, states, and Younger Women’s Task Force chapters.

The following information guides you through the process of establishing an AAUW affiliate in your community. We recommend you read all of the steps listed below to get an overview and review each segment as needed. Contact us at branchrelations@aauw.org for more information or with any questions.

Take These Steps

1. Become a member by joining online.

2. Do your research. Is there already an affiliate nearby? If so, attend one of their events or participate in an online community to get a feel for the membership experience.

3. Recruit board members. Your affiliate will need to identify a president or administrator as well as a finance officer or treasurer. We recommend having a secretary or someone else designated to record meeting minutes as well.

4. Contact AAUW staff. Contact the branch relations staff to let them know about your plans so they can best guide you through launching your affiliate.

5. Apply. Download and submit the Request for Formation of an Affiliate FormFrom there your form will be reviewed by the AAUW Board of Directors for approval.

6. Submit your paperwork. Once you have received board approval you will receive an official letter and a request for an officers form, dues, and the signed Affiliate Agreement. At this point you should also begin the process of obtaining your IRS Employee Identification Number (EIN) and bank account. (Learn more about these forms in the following section.)

7. Develop your bylaws. Your branch will also have to develop bylaws, which must be finalized within three months of receipt of your recognition letter. Use the AAUW model bylaws as a guide.

8. Recruit members. This is the fun part! Begin building your membership. AAUW staff will work with you every step of the way to plan and execute your first recruitment event, and we will also provide a small stipend to assist with your launch. Don’t forget to review the many recruitment resources on the website.

Need help? Contact the branch relations staff and they will connect you with the appropriate person.

 

Next, it’s launch time!

AAUW staff and the Membership Committee will help acclimate your new affiliate to the national organization and introduce you to other member leaders. You will be assigned an AAUW staff member who will work with you throughout your first year. The staff member will be available to help with affiliate affairs, including making sure that your affiliate is in compliance with AAUW’s policies and bylaws, sending recruitment materials, and assisting with initial board training and succession planning. Staff will also help you set objectives for your launch day activities.

Below is a time line of what you’ll need to accomplish in the first three months after founding your affiliate.

Within 30 Days

  • Submit your members’ national duesand develop financial record-keeping processes. For more information, see the Finance section below.
  • Submit your officer list. This leadership list must include a president or administrator and a treasurer. Based on the goals and vision of your individual affiliate, you may also have other designations such as secretary, membership vice president, programming chair, or others.
  • Plan for your initial launch event by brainstorming potential sponsors and collaborators who can help integrate your affiliate into the community. Sponsors can also help offset the costs of putting on programs and events.
  • Obtain an IRS EINand notify AAUW of the number.
  • Open a bank account for your affiliate.
  • Return your completed Affiliate Agreement.

Within 60 Days

  • Hold a launch/recruitment event to promote your affiliate and AAUW.
  • Continue recruiting board members if you have not finalized your board already and schedule a training for your board members with AAUW staff.

Within 90 Days

  • Hold a board meeting to strategize about your affiliate’s goals and objectives.
  • Build a six-month calendar of events, and check out AAUW’s Programs in a Boxfor step-by-step instructions for programs you can hold on issues such as work-life balance, sexual harassment, and pay equity.
  • Contact AAUW Site Resources to set up your website.
  • Set up your social media, and follow AAUW on FacebookTwitter, and Instagramto stay connected.
  • Write your affiliate bylaws.

After 90 Days

  • Continue to recruit new members on a regular basis.
  • Establish an integration process for new members.
  • Create a succession planfor your board.
  • Continue to develop relationships with local mediacolleges and universities, potential sponsors, and collaborators.
  • Hold regular programsthat will help you recruit new members and involve your community.
  • Participate in AAUW national webinars and eventsto get insight from other affiliates and member leaders.
  • Sign up for the Membership Mattersnewsletter for updates.

 

Finally, make sure you’re following financial procedure.

It is important to establish a strong foundation for collecting dues and keeping records. Make sure you pay attention to the guidelines below.

  • All members of AAUW affiliates must be dues-paying members of AAUW at the national level who meet the eligibility criteria.
  • Individuals who join through an affiliate event or other event promoting membership are eligible to join for $29.50. Beginning the second year, national membership dues are $59 annually, of which $56 is tax deductible; the remaining $3 is not tax deductible because it will be used to support the AAUW Action Fund’s 501(c)(4)activities (Lobby Corps and election-related activities). Your affiliate is free to set a local dues amount, which can be paid in conjunction with your national dues and state dues. Once your affiliate’s systems and bank account have been set up, the local dues can be transferred directly into your account.
  • The fiscal year (July 1–June 30) of the affiliate shall correspond to that of AAUW.
  • The organization shall set and maintain policies and procedures to control financial records consistent with generally accepted accounting principles and federal, state, and local laws.
  • AAUW recommends the use of our Membership Payment Program as a convenient and efficient way to pay, collect, and manage dues and membership records. The AAUW Membership Department will provide support as needed.

 


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