How to Apply to Host a 2015 Tech Trek Camp

Download the Application
DEADLINE: Send your application with the accompanying supporting documents to stem@aauw.org by 11:59 p.m. ET on September 1, 2014.

A list of selected 2015 Tech Trek camps will be e-mailed to all applicants on September 15, 2014.

Tech Trek Logo

AAUW is now accepting applications for the 2015 Tech Trek summer camp program. AAUW will select sites in three new states to host a camp in 2015, for a total of 10 national camps in addition to 10 camps hosted by AAUW of California.

Interested in applying to host a Tech Trek camp? Here is how to submit your application.

  1. Confirm that you meet the following eligibility requirements.
    • As a camp director, you must be an AAUW member and represent an AAUW branch, state organization, or other AAUW-affiliated entity. Individual members or national members without the support of an AAUW branch or state will not be considered.
    • Your branch or state must use the AAUW Membership Payment Program.
    • Your branch or state must have an AAUW Site Resourceswebsite.
    • Your Tech Trek planning committee members and staff must be or become AAUW members within two weeks of the site’s acceptance. Tech Trek planning committee members must also regularly use e-mail.
    • The college or university hosting the camp must be or become an AAUW college/university partner member by the time your grant is awarded. (Read how schools can become an AAUW college/university partner member here.)
    • There must not already be aTech Trek camp in your state. If there is one, get in touch with the members hosting the camp to work together to bring more girls to that camp in 2015.
  1. Download the application form.
  2. Read through the entire application form.
  3. Prepare the following supporting documents to accompany the application:
    • A detailed, itemized sample budget, including any in-kind commitments. Submit as a Microsoft Excel spreadsheet.
    • A budget narrative that explains each item on the budget and potential sources of funding and in-kind donations. Submit as a Microsoft Word document or a Microsoft Excel spreadsheet.
    • Signed position descriptions for all Tech Trek planning committee members, submitted as a PDF file or Microsoft Word document. The Tech Trek planning committee should include
      • a camp director
      • an assistant director
      • a volunteer coordinator
      • a student and family coordinator
      • a fundraising coordinator
      • a social media coordinator
      • a marketing coordinator
  1. Fill out the application form in Microsoft Word.
  2. E-mail the completed application to stem@aauw.org by 11:59 p.m. EDT on September 1, 2014.

Tech Trek Timeline

  • September 1, 2014: Applications are due at 11:59 p.m. EDT to stem@aauw.org.
  • September 2–12, 2014: An independent panel will review Tech Trek applications.
  • September 15, 2014: Applicants will be notified of decisions by e-mail.
  • September 19, 2014: Letters of commitment to host a camp are due to the AAUW national office.
  • October 10–12, 2014: Camp directors will attend training in Washington, D.C., at the AAUW national office.
  • Mid-June 2015: New camp directors will attend a Tech Trek camp in California.
  • June–August 2015: Camps begin at 10 sites nationwide.

Tech Trek FAQs

These FAQs provide additional information on the application process, along with the ins and outs of planning a Tech Trek science, technology, engineering, and math (STEM) camp.

Get answers about the Tech Trek Application, Budget and Financial Guidelines, Tech Trek Camp, Tech Trek Camp Attendees, and Tech Trek Teachers and Presenters.

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Tech Trek Application

 
My branch or state hosted a Tech Trek camp in 2014. Do I need to submit the application form again?
AAUW has reserved grants for all 2014 Tech Trek programs to host a camp in 2015, but returning sites must submit an application again to indicate changes and improvements for the next year.

Do AAUW of California Tech Trek camps need to apply?
No. The Tech Trek expansion is a new program from the AAUW national office and is based on the successful, long-running Tech Trek model from AAUW of California. The AAUW of California program continues to be run independently. Branches with questions about the camp program in California should contact Tech Trek California coordinators Linda Stinebaugh and Carol Holzgrafe at techtrek@aauw-ca.org.

Budget and Financial Guidelines

 
What if my state or branch is a 501(c)(3)? Can donations go there instead?
No. The AAUW national office is the fiscal agent for all new camps, and all money must go through the national office as a tax-deductible donation.

Can branches fund individual girls to attend the camps?
No. There is not a scholarship-based funding structure for the national Tech Trek program. For tax purposes, donations cannot be designated on a scholarship basis to fund individual campers. Branches can, however, raise money for girls from their area and send donations to cover the $50 family fee for girls who cannot pay it.

How much money do I need to raise for my camp?
There is a large range for the cost of hosting a Tech Trek camp; the amount will be based on individual site needs, but a sample budget is provided in the application form. Branches and states are expected to raise the remaining funds they need for the camp, aside from their $10,000 grant, or obtain in-kind donations. The AAUW national office will assist with the marketing and promotion of the camps.

Can I sell merchandise to help fund the program?
Camps have successfully sold T-shirts and other items in the past. However, buyers cannot write these items off as tax-deductible donations.

Tech Trek Camp

 
Does the camp need to be residential?
Yes. The successful camp model from AAUW of California is residential for several reasons. The overnight experience provides the girls a feeling of what it is like to be in college. Being on a campus for a full week without their parents or guardians helps empower the girls to be more independent and keeps them focused on what is going on in their classes and activities throughout the week. More girls are served through this model, because they can come from across the state and not have to go home each night.

Does the camp need to take place from Sunday to Saturday?
Yes. The camp must take place during an entire week, with girls checking in midday on Sunday and checking out Saturday morning. This is a critical part of the successful model from AAUW of California, because it gives girls the time to get to know each other and their teachers, bond, and learn, so that they can take away the full extent of what the program has to offer.

What camp staff will I need?
During the week of your event, the camp director, dorm monitors, junior counselors, and teachers are on campus with the girls. All camp staff are volunteers and must undergo background checks and finger printing and become AAUW members to be covered by insurance. Position descriptions are provided to grantees.

How are parents involved in Tech Trek?
Parents and other family members are given a short orientation on Sunday when they drop off their campers. This session includes information about AAUW, what the girls will be doing during the week, how to keep campers from getting homesick, as well as other logistical or safety information. Often parents are also invited to come for a closing session on Friday night or Saturday to see the projects the girls worked on throughout the week. Parents do not stay on campus during the camp.

The college/university is near a state border. Can campers attend from out of state?
No. The Tech Trek grant is specifically for funding activities that benefit girls in the same state as the AAUW entity that is awarded the grant.

What does the class schedule for Tech Trek look like?
The campers are there for a week and attend core classes in the morning and workshops in the afternoon. Core classes are two- to three-hours long, and the girls have the same core class throughout the week. Workshops are an hour to an hour and a half and only take place for one or two days of the camp.

What should the curriculum and classes focus on?
Your curriculum should focus on science, technology, engineering, and math. We recommend that curricula inform the girls about careers in these fields and use teaching tools such as smart boards, iPads, and computers when possible, as well as hands-on activities that have a strong focus on these subjects.Tech Trek curriculum should draw upon AAUW’s research inWhy So Few? Women in Science, Technology, Engineering, and Mathematics?to create an empowering program for campers. State education standards are also a good measure for curriculum, and it is recommended that camp teachers coordinate their curricula during the planning process. Tech Trek also focuses strongly on career opportunities and real-world applications of the skills learned in camp classes.

Are there other activities at camp besides classes?
Yes. It is important that girls also have some physical activities planned during the week. Many camps take the girls to the recreation center on campus, where they can go swimming, play basketball, or play volleyball.

Is there a field trip during the week?
Yes. Girls leave campus one day to go on an educational field trip. This trip can include nearby museums, science learning centers, environmental preserves, or professional workplaces. It is important that wherever they go, the girls can learn about STEM careers and get a hands-on experience.

Tech Trek Camp Attendees

 
Who can attend Tech Trek?
Tech Trek is designed for rising eighth-grade girls, ages 12–13, a critical time when many girls lose interest in science and math. The girls are selected through a competitive application process. All applicants must first be nominated by their seventh-grade science or math teachers. An important component of Tech Trek planning is outreach to schools in your area to find students who are a good fit for the program and would truly benefit from the experience.

How are campers selected?
Seventh-grade science or math teachers give students an application. Your AAUW committee reviews applications, interviews prospective campers, and selects the girls for the program.Can campers apply from outside of the city or state?
Tech Trek campers can apply from anywhere in the state where the camp is held. For camps that are close to state borders, campers must come from within the state where the lead AAUW entity is located.

How much does Tech Trek cost for campers?
Apart from a $50 registration fee, all camp costs are covered by the grant and the individual camp’s fundraising. This is a key component of the program, because it allows girls to attend regardless of their families’ financial situations.

How many campers should we plan on hosting?
A first-year camp should plan to accommodate 30–50 girls, based on the capacity of your branch or state and the hosting college or university.

Tech Trek Teachers and Presenters

 
How are teachers and workshop presenters selected?
Grantees should begin outreach to local schools, colleges, and universities soon after being selected as a Tech Trek site. A teacher/workshop presenter application will be online on each camp’s website. Each Tech Trek planning committee is in charge of selecting teachers for their camps.

Are teachers paid?
Teachers at Tech Trek are paid a stipend of $1,200 for a week of teaching. Camp directors cannot serve as teachers.

Next Steps after the Tech Trek Application Process

What Happens at Tech Trek Doesn't Stay at Tech Trek

  1. All Tech Trek applications are reviewed by an independent and anonymous committee made up of volunteers who are selected by the AAUW STEM Task Force based on their knowledge of STEM educational programming. Per AAUW organization-wide policy, the review committee does not provide feedback to applicants that are not chosen to receive a grant.
  2. The decision on the selected 2015 Tech Trek summer camp programs will be e-mailed to applicants on September 15, 2014.
  3. After a site is chosen, each location is required to return a contract to AAUW within a week of being selected. Once all contracts are received, a list of camp sites will be posted on the AAUW website.
  4. After site selection, all camp directors will receive a tool kit with information on every aspect of the camp, including templates for all administrative forms.
  5. All new Tech Trek sites receive a grant of $10,000 and a website for their camp. There is also a $2,000 stipend available for each camp director, to be divided as determined by the camp director and assistant director. New Tech Trek camp directors are paired with mentors from past Tech Trek programs.
  6. Additionally, AAUW provides an all-expenses-paid training in October 2014 in Washington, D.C., for camp directors. The camp training is funded by the AAUW national office; a hotel room will be arranged for you. Flights must be booked by each camp director and will be reimbursed.

 

Please contact Ana Kay Yaghoubian, STEM manager, at stem@aauw.org or 800.326.AAUW with any more questions.