AAUW Board Secretary Position Description

The Board Secretary shall be responsible for the minutes of AAUW Board of Directors meetings and assist in such matters as may be delegated by the Board Chair or Board of Directors.

Requisite skills and experience

  • Previous experience on a nonprofit board of directors
  • Proficiency in written communication
  • Detail oriented
  • Understanding of board member-staff relationships
  • Capacity to understand statutes and federal regulations relating to nonprofit organizations

Responsibilities of each member of the AAUW Board of Directors

  • Understand dynamics of organizational governance and role of the board in strategic thinking and policy development
  • Commit to fiduciary duties of care, loyalty, and obedience
  • Work in partnership with AAUW chief executive officer and staff in setting direction and implementing the AAUW mission and strategic plans and goals
  • Monitor AAUW programs and finances; ensure sound fiscal management and necessary resources
  • Attend all board meetings and participate in AAUW events at the affiliate level, as appropriate
  • Review all written materials in preparation for board meetings
  • Review all written material and communications between board meetings and respond when necessary in a timely manner
  • Stay informed about AAUW programs and activities, as well as affiliate and member issues
  • Identify and develop future AAUW leadership at all levels
  • Represent and promote AAUW to membership and the public
  • Provide leadership in expanding the member/donor base through role modeling and support of recruitment and development initiatives
  • Participate actively in fundraising efforts and give personally according to capacity
  • Possess basic fluency with computers, Internet, and other technologies
  • Respect the protocols of board relationship with the chief executive officer and staff
  • Maintain strict confidentiality regarding any board business
  • Pursue ongoing board learning and professional development
  • Work toward building an inclusive AAUW with outreach to diverse communities

Specific responsibilities of the secretary

  • Ensure that the AAUW Bylaws and policies are maintained and that copies of both the bylaws and policies are available at every board meeting
  • Act as a signatory agent as required in her or his capacity as secretary of the board of directors
  • Serve as nonvoting consultant and board liaison to the AAUW Governance Committee
  • Supervise the nominations and voting procedures for the AAUW National Convention
  • Monitor candidates’ activities to ensure compliance with policy and procedures
  • Supervise the appointment process

The secretary accomplishes her or his responsibilities by completing the following tasks:

  • Coordinate and approve draft minutes of the board and the AAUW Executive Committee and submit minutes for committee/board approval
  • Assist in matters as delegated by the chair
  • Maintain confidentiality of the executive session

Updated December 2016

 


Related

AAUW Bylaws

Governance history, policies, and procedures for managing the organization and conducting AAUW’s affairs.

National, State, and Branch Leadership Positions

Understand the responsibilities of all AAUW board members and volunteer leaders.

AAUW Board of Directors

Directory of leaders responsible for the governance of our 501(c)(3) nonprofit corporation.